BCP measures | About formulating a BCP

What is BCP?

Issues that companies should address

Business Continuity Planning Needs

Differences between traditional disaster prevention and business continuity

Points to prepare for during normal times

Business Continuity Management (BCM) Concept

Key points of business continuity planning Examples of local contributions by companies

BCP measures | What is BCP?

It is an abbreviation for Business Continuity Plan. While "traditional disaster prevention" aims to ensure the safety of lives and reduce material damage, and is implemented at the business site level, BCP is an initiative aimed at continuing important business operations or restoring business operations within a target recovery time. It is necessary to consider measures and responses based on the impact on customers, suppliers, and stakeholders in the supply chain.

BCP measures | Issues that companies should address

Ensuring safety of life
Secondary disaster prevention
Business continuity
Contributing to the local community and coexisting with the local community
Establishment of disaster prevention systems
Disaster prevention drills
Formulating a recovery plan from anticipated damage (inspection and review of the plan)
Responding to shortages in essential utilities
Securing supply chains with business partners

BCP measures | Business continuity planning needs

• Diversification and imminence of risks → Natural disasters, infectious diseases, terrorism, etc.

• Feasibility of business continuity plans → Delays in recovery affect the survival of the company

• Development of supply chains → Risk of business interruption if business partners responsible for raw material supply, transportation, sales, etc. are affected by the disaster

•Improvement of corporate value → Social responsibility, maintaining the corporate brand and ensuring the safety and security of employees

• International standardization → Having a BCP is the standard, especially in Europe and the US

BCP measures | Differences between traditional disaster prevention and business continuity

BCP measures | Preparations to make during normal times

Identify important operations (core businesses)
Define the target recovery time and target recovery level
Discuss with your business partner in advance
Have preventative and alternative measures in place
Have a common understanding with employees about the policies and contents of the business continuity plan

BCP measures | Business Continuity Management (BCM) concepts

Formulating, maintaining, and updating business continuity plans
Securing budgets and resources to continue business operations
Implementing preventative measures
Conducting and inspecting education and training to spread awareness of the initiative
Management activities during normal times, such as continuous improvement
It's not just a plan, it's a continuous effort

From the Cabinet Office website

BCP measures | Key points of business continuity planning

- Clarifying the chain of command

→ A flat organization under the head of the task force, with functions of information gathering, public relations, on-site response, and customer support

Establishing rules for delegating authority

・Securing alternative bases

→ Secure necessary equipment and materials at the alternative base and create an environment where information systems can be used.

Make support agreements in advance with colleagues and business partners

・Securing personnel

→Establish a safety system that includes not only employees but also their families

Identify key personnel who are essential to the continuation of important operations, such as business decision makers and technicians.

Regular training is conducted from the time the substitute is selected.

・Information dissemination and sharing

→ In anticipation of congestion on landlines and mobile phones, secure multiple means of communication such as email and internet telephone

Create a list of parties with whom you should share information after a disaster occurs, and establish a system for collecting and communicating information during a disaster.

Discuss with relevant parties

-Planning and implementing training and exercises

→Plan and implement training and exercises to confirm effectiveness and ensure it is firmly established among the people in charge and the entire organization.